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This is Hacker Public Radio episode 3,901 from Monday the 17th of July 2023.

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Today's show is entitled, Time Management.

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It is hosted by operator and is about 21 minutes long.

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It carries an explicit flag.

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The summary is Time Management.

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Hello everyone, welcome to another episode of Hacker Public Radio with your host, operator.

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I'm going to do this one off the cuff in my car, so hopefully I won't melt before I run

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of air conditioning.

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Anyways, this is going to be over how I manage my time with an income communications

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here lately with ADHD.

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So if you have problems with time management or communicating effectively, executive function,

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impulse control, whatever task-quitching, this is how I am currently dealing with some

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of that.

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The first thing I'll say is the impulse control stuff I've learned to say give me five minutes,

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especially with my wife, so if we're doing something or if I'm in the middle of something

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or if I'm trying to finish something up, someone asks me, especially my wife for something,

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I'll say, you know, just give me a second, give me five minutes, give me ten minutes, sometimes

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I need long and then five minutes, but usually five minutes is plenty of time, now people

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don't want to hear that when they're hanging on the roof or in the middle of some kind

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of crisis or some of my crisis, but it's something you can start out with instead of just

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no or an frustrating response, so that seems to work most of the time, and then kind

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of the second piece is time management, which is extremely difficult for me.

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I can't remember anything unless it's a calendar item or an alarm on top of that, so way

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I have it set up right now is I have a family calendar, and that family calendar has up to three,

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maybe four calendars on it that show the availability, so it'll say busy, and the way I have

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it set up is that my wife has her own calendar that she adds to, and then I have my own calendar

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that is basically my calendar is the family calendar actually, and Kathy's calendar is I think

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her calendar is more or less, and she uses it whatever, but I've given her access to my calendar,

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and that's kind of become the family shared calendar, along with Kathy's calendar is kind of

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a family calendar too, so I share her availability and my availability and then the scouts

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events and stuff, so between those three calendars, I can share the availability

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in a URL, because you can have multiple calendars in one calendar view, and it's a bit complicated,

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and if I remember I'll put in show notes, but you can share as many calendars as you want in one

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single month view, so that's one way to easily show friends and family, hey, here's my availability

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right now, it doesn't include my work stuff obviously, so that's how I handle that.

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The family stuff, people can see availability, we can usually work it out, we can put

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she doesn't like to do it, and she's been a lot better lately in my life.

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I'll tell her, hey, you don't have to set up the event, but just let me know, put a TBT,

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like two B determined, so if it says two B determined, I know to ask her and follow up with her,

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or I need to fill in more information, like when the event is, or what the location is,

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or the address, or whatever, and I'll pick up the rest, so really all she has to do is make sure that

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I know I need to follow up on something, put it in the general area of what it is, and just put to be

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determined in front of it, so I know, ooh, what does this thing I need to elaborate on, get more

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information, instead of her having to figure out the calendar event, and it's maybe a repeating event,

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and it's like Monday through Wednesday, but it's till December 24th, and she has, you know,

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comfortable, she's not quite comfortable doing that, and she doesn't need that, right? So

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I'll do that, we'll work through that, and we're still kind of working through that, but she's helped

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out and just made a big difference. That's how I handle most of my family stuff. My availability is

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flexible for work, but what I tend to do is I have, we use Microsoft at work, and Microsoft has a

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free thing for 360, it's called bookings, and you can have a public bookings calendar that just shows

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your availability, and all it does is have, you can set 30 minutes, one hour, two hours, whatever,

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and then they can put in their email, and they can add additional notes, I have as required.

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So basically, any vendor, any person that sends me a thing, or if I have a message with them,

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then I can just send in that link, and I can send it internally, it doesn't matter who it is,

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and they can easily book a meeting with me. So if they do it internally, I see all their information

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whatever, and a lot of them actually results at it, all that for me, it's not just random, I don't

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think, and if I do it externally, then they get the email address, and I have some idea of who set the

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invite, and if they leave their right email, I can work with them to try to figure out what's going on.

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I actually have my email set to junk-filter high, so that way, I don't get fishing emails,

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I don't get any external emails, I only get internal emails, I'm on the security team,

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so if I'm working with a vendor, and a vendor says they're going to send me information,

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or I'm looking for some information, or I'm looking for some usually token authentication,

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or something like that, what I'll do is I'll sell them, hey, let me know you're going to send

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me something, because if you're sending on behalf of someone else, or through some third-party

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service, I need to look out for that email, because, you know, they'll say, oh, I'll set

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up an account, I'll send you a password, no, they're not sending you anything, they're enrolling

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you in some kind of SaaS service, and yet to be kind of thin of that, and I'll still check the

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junk mail every once in a mile, but generally speaking, I've missed things before, where vendors

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just arbitrarily send me stuff, and then, you know, I can't, I can't, I have to make sure that

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I'm aware of that, so that's how I handle that. I have basically eight alarms per day,

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more or less, I have a personal alarm, I have a work alarm that basically from one fires,

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so in Android, you can set a alarm, and you can set it repeating, but you, I set the personal and

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work alarm to not repeat, so essentially, whatever meeting I have next the day before, I put it in

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the queue, and usually that works, sometimes if I have back-to-back meetings that I'm not paying

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attention, I might be on a call a little bit longer, and hopefully if I'm on the computer,

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I'll actually see that pop up up, or I'll see the pop up on the phone, but usually if stuff

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runs together, or I get off a one call, and I'll go eat lunch, and forget that I've, you know,

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I've scheduled a meeting, or not actually set the alarm back, so sometimes I'm missed some meetings,

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because I have to reset my personal, my work alarm, because I only have one at a time.

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I will miss meetings if I do not have a lot of more of them, no matter how many times

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I get notifications, same thing for any kind of time-based event, depending on how big it is,

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there's an app for Android, at least called Time to Leave, and it used to be part of Google,

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and it's not anymore, but Time to Leave will tell you when to leave essentially, so as long as it's

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running, you'll get a pop-up notification and say, oh, Time to Leave, you have, you can configure it

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for 15 minutes, 20 minutes, how much will the time you need, and based on the traffic patterns,

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and Google, it'll tell you, hey, you need to leave by 430 to get there by 5 o'clock, right?

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And it will buffer the time in there, and you can set the buffer, you however much you want.

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I set all my events for when I'm actually physically supposed to be there, not when I'm supposed to

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get ready. So, I way I have consistency across the board, so sometimes I've said, oh, you know,

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this event is at 4 o'clock, but really, I'm going to be helping out, and I need to be there in

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our early, so I'm going to set it at 3 o'clock, so then when the event comes along, I'm like,

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ooh, I set that 3 o'clock for when I actually need to be there, or did I set it for the event,

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when the actual time starts, and I subtract another hour, so it was really, is it really 2 o'clock or 3 o'clock?

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I don't know, so for consistency, steak, no matter what the event is, I do it when

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everyone else is supposed to be there, and then I calculate the time needed for me to

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hellvow, or if I'm, you know, if I'm coordinating, helping coordinate the event, or whatever the

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party is, I know that I need to subtract a time no matter what. It's when everybody else is supposed

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to be at the event, so that helps with any confusion as to, did I subtract the time I'm supposed to,

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or am I supposed to be there for, or if I was supposed to be there, 3 o'clock, I don't know.

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Um, so that will help with the calendar stuff. Same thing for personal, I'll set up my personal

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alarms. Um, I have one for just like doing the cat poop, and the way my alarms work is,

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until the task is complete, I will hit this news button. If I don't do that, then I will miss it.

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And it by default, it's like 5 minutes for Android, and then after like 5 news, or 3

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news is, it goes to like 20 minutes or something, and then eventually, I think after like an hour

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and a half, it turns off, and it won't let you keep snoozing it or something like that. But

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usually, by within an hour, hopefully, I've been able to get finished with that task or whatever it is,

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so that I can switch to the tasks that's on the alarm. But like, I never hit the silence or the

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dismiss until it's actually done. So I'll be going downstairs to do the thing, or I'll be going

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upstairs to do the thing, or whatever the task is, I'll be, you know, I'll go in the kitchen to do the

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thing, and then it ever happens, and then I'm like, oh, I missed the thing, because I never,

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I went down to the kitchen, but I got distracted by something else, or someone else had an

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injection, and I lost track before I was supposed to be doing, and then now I've forgotten. So

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I don't, I snooze the alarm until it's done. So even if I'm like in the middle of, you know,

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cleaning out the cat litter, and the alarm goes off, I will still sometimes hit this news button,

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because you never know, I might be distracted, and I might get pulled off the task, and then

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have, you know, have the cat litter have done or whatever the task is.

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For my medications, I about to go into the program here. I use program for everything. My health

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insurance is not great, and they want you to use CVS, whatever, but it doesn't necessarily matter,

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because I use good RX, and I had a rant about drugs, and haven't to deal with prescriptions,

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and all that stuff. So having the ADHD meds, that's annoying. The way I set that up is I have

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a repeating event for whatever the thing is. So pick up the prescription. I set the date on that

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in the actual title. So for example, 519 is when I'm available, I can fill go get more prescriptions

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from my doctors on 519. So I put RX, you know, pick up 519, and if 519 comes, and I'm not able

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to do that task, I have it automatically repeat every day forever. So that way, if I miss a Tuesday,

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or whenever the day of 19th is, it's going to relearn the 20th in the 21st, and when it, and now it's

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been a week and a day, and I'm just now doing the task that I was supposed to do last week, which was

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like, you know, the 18th or something. So that repeating every day, the same task that I haven't completed,

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is more the same of the, you know, likes of this news button. You know, I'm essentially

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repeating that task or repeating that event, and telling it to finish forever. And then when I

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fill the prescription, when I pick up the prescriptions, I put, I just changed the title of the date,

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and then I move that item to the next month. Instead of having to recreate it and get it all

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worked out, I'll move that item to, you know, whenever it's, it's ready to be completed again,

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and then I just keep moving and I keep changing the title. So that way, I always know,

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ooh, I was supposed to go get more prescriptions on the 19th, and now it's the 21st, and, you know,

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I'm in the whole three days or whatever, but I'm getting that repeating notification every day,

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and I'm like, ooh, you know, it's been a week. I'm behind, you know, I'm getting low. I need to

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make sure that I do this task today, same thing for the refills. You know, same thing,

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shenanigans for the refills. You know, I'm supposed to do it Monday, I didn't do it.

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I'm supposed to do Tuesday, didn't do it. Wednesday, I completely forgot, but now that I have that

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moving, that repeating notification with the date, I have an idea of, okay, when is it actually

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happening, when did I pick it up? So if you fill the prescription, you know, it doesn't actually

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start till you pick it up. So then I have to reset that date. So, you know, I'm supposed to do it

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on the 19th, but I don't actually do it till the 21st, and then that reset that changes the reset

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date, right? So I keep moving that date in that title as it changes, so that I always know, when I

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can actually complete that task and get it, get it done. So that's how a handle meds communication.

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I've been using CHAPT, CHAPT with non-sensitive, you know, stuff for work.

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I have never had that consistency with writing and assistance, and I feel like after maybe a year

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or two or three, the way the more I see a CHAPT or whatever AI I use, change that signature

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I'm going to understand, you know, actually the LVU's promise, and actually be able to

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have the context, because with my brain, I start conversations out in the middle of the conversation,

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and then people have to work overdrive to understand what I'm even talking about. And that's just

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part of how my brain works, and sometimes how I communicate. So a lot of my writing comes out

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in that same regard, is I'll be too forward, or too joking, and I won't be professional enough.

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I'm when I'm talking even internally, you know, that professionalism sometimes can

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turn into comedy, because I'm trying to, you know, work with a sensitive subject, or a difficult

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subject, or a difficult time that I've had with a different group. And, you know, it's the,

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even if you write an angry email, but you can tell the CHAPT put that angry email in and CHAPT

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will make it not angry anymore. More or less, you'll have some tone in there, but it won't

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be nearly as bad as McCurdy's speaking. So, you know, God forbid, God forbid to add context,

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it will compress, you know, I don't know how to do commas, so I have, I write, I write kind of

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in the style of how I think it's going to compress everything together. So, you know, I'm

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more writing the prompt out how I know it's going to compress things together. So, it's like,

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I like, you know, I like turtles, I like the beach, I like, you know, to walk on the beach,

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and knowing that I'm writing it incorrectly, I'll start to see the idea is I'll start to see

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CHAPT piece those together, and I'll be like, oh, well, that's how I do commas. Oh,

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well, that's how I do add context in the front of something, and this is how the flow should be,

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okay, oh, I had this in the wrong position, and this has nothing to do with what I'm trying to

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communicate, but it's a rant, or some kind of incidental piece of information, and I'll use that,

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you know, clear and concise context. I'd prevent somebody from getting ran into in the

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cover parking lot here. So, that's how I handle, how I handle in communication,

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um, and really kind of trying to help with my grammar. Other than that, um, you know,

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communication with with your loved ones, and, you know, reestablishing relationships with people,

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you have avoided that you are in your family, that you that are willing to have conversations,

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right? Um, it's really important, right? I'm 43, something like that, um, and it, you know,

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as you get older, your friends and your relatives start to have friends and family and parents pass away,

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and you start realizing, you know what? Maybe avoiding your parents, or avoiding this particular

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relative, or avoiding, you know, a family member is not the best way to handle it, and you,

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you can try to be reasonable, then you can try to be cordial, and you can, you know, talk about

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what, what you're having hard time with, and establish boundaries to start, and once you've

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established those boundaries, you can try and repair, or work on the relationship, but, you know,

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it's avoiding people, just because it's hard, is, is the easy thing to do? And a lot of people,

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you know, we don't really have that community anymore, and as the different generations of

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children come out, it's been more of that, where it's just easier to avoid people, and that's not

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kind of help in the long run, and it makes you a better person if you're able to work with people

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that, you know, are neurodiverse, or they have their problems, and then nobody's perfect, we're all

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just people, and being able to communicate effectively and say, hey, you know, I feel like you're

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having a hard time with this thing, you know, get some, you know, a lot of live therapy, or

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legit therapy for a little while, and it's kind of understand, you know, where you struggle with communication,

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and how you can communicate effectively with people, um, is one way to start, but I'll go, I'll get

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off of that rant and let you all go. So hopefully, they'll have my meds for me, and I will be resetting

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the dates and all that stuff, but that's just how I've been trying to, you know, make myself better,

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and work on communication with time management, and if it's not on the calendar, it does not happen.

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So I'll let you guys go, and hopefully have some fun, see some family, and, you know, communicate,

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communicate with all communication. Okay, so I'll go back in the car and realize I've missed a couple

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things, started with 17 minutes, so be quick. The other way I do tasks is in a task list, which is

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I use Google Keep, I have a task for each PR, I have a, like a task list for a house,

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general house stuff, and then I have a task list for other things. So anyways, it's just a list,

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a task list that I use in Google Keep, and I'll just add to it. So for example, if it's not

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anything that's pressing, then used to be done, then I put it on a task list, or if it's something

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I need to look at later, maybe that download a check out a movie, or check out a new book, or

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something like that, I'll put it on there to, on the task list, and if it doesn't have

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criticality, then I will put it on the list, because you know, sometimes there might be a day or two

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until I actually look at my task list. So if it's not anything, then needs to be addressed right away.

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I'll use Google Keep, and kind of separate those out, and sometimes the tasks get done,

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sometimes they don't, sometimes they sit on there forever, and never get done. So that's some

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of it, but you know, if it's a little thing, you know, remember to go buy this, or pick this up,

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I'll use Google Keep. The other thing I wanted to say was, I can't remember right now.

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So another newer way I've been doing this is I've been setting up the title as RX space, and then

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whatever needs to wherever I need to go, followed by the date, and then that repeats every day,

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and I move that calendar event around. So for example, if it's go to Kruger on 627,

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then I repeat that on 627 daily, and if I remiss it, I know, okay, the title says 627,

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I was supposed to do that, you know, a week ago, and I can change the date, had, you know, 60,

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however many accounts, so add 60 to the date, or 30 to the date, of when I pick it up. So when I pick it up,

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I set the date to win 30 days, 60 days plus of whenever I picked it up. That seems to be working,

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but even then I had to go back and wipe everything out, and start clean, and start over with a nice clean

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titles, because everything got weird and moved around, and I changed their own name with

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their own one, and everything got all messed up, so I had to go back and figure it out. So I tried

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to do it that way, but we'll see how that goes.

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